Help us grow. Join our passionate, creative team dedicated to delivering exceptional experiences at Penicuik Estate.

Location – Penicuik Estate
Full time position
Salary – £25k – £30k depending on experience
Reporting Line – Director of Finance

As the Bookkeeper & Office Manager, you will look after all the administrative needs of the entire estate team, whilst supporting the Director of Finance with the accounting processes and procedures. A full time, but flexible role that requires organisational and numeracy skills, in a busy office that has many different functions and disciplines all working hard for the estate.

Key Responsibilities

1. Bookkeeping

  • Processing payments run, invoices, income and receipts and entering data into accounting software and databases.
  • Completing quarterly VAT returns.
  • Management of sales and invoices ledgers.
  • Reconciliation of bank accounts.
  • Auditing and verifying the accuracy of business accounts and alerting the Director of Finance of errors.
  • Preparing monthly financial statements including cash flow, profit and loss and balance sheets.
  • Preparing quarterly management accounts showing business income and expenditure.
  • Management of payroll.
  • Management of employee expense claims.
  • Assisting the Director of Finance and external accountancy advisor with administrative duties included the preparation of yearly accounts.

2. Office Management

  • Management and distribution of all incoming post.
  • Management and distribution of all general enquiries from website, social media, public email and telephone.
  • Management of hard and electronic filing (SharePoint).
  • General IT Systems Management (Office 365, Rippling HR, Re-Leased Property, MEWS PMS).
  • HR platform management (Rippling). Assisting management team with all HR procedures and processes.
  • H&S systems management (Safety Culture) ensuring business is compliant with all H&S legislation.
  • Property systems and compliance management – working with external property compliance company, liaising with tenants, undertaking annual inspections.
  • Telecoms system management (MS Teams Phone).
  • Management of vehicle compliance (taxation, insurance, servicing vehicle tax management.
  • PA assistance to Management Team – calendar management, arranging meetings, email management etc).
  • Utilities management – ensuring compliance with RHI grants, managing meter readings portal, monitoring energy use, working with energy broker on contract renewals.
  • Insurance compliance management – ensuring business meeting insurance requirements and updating insurers of policy changes.

What it takes to be a successful in this role:

Our values are not just words on paper; they are the heart and soul of our business, where you’ll experience the true essence of working for the Estate. It’s because of you that our customers and guests will leave us with stories and wonderful memories that will last a lifetime.

Be Healthy and be Safe:

  • Health and safety is everyone’s responsibility. We are clear on our commitment to you and in return we need you to take personal responsibility to make sure you act in a safe manner, wherever you work and whatever you are doing.

Be Guest focused:

  • Create a genuine and warm atmosphere for our office members, including visiting customers, guests, suppliers and contractors.
  • Genuinely have a passion for service, meaning you’ll go above and beyond for them.
  • Truly love what you do and enjoy making a difference to the efficiency of the Estate.

People Centric:

  • Build great relationships with colleagues and suppliers and always work as a team member.
  • Support and inspire colleagues, uniting our strengths so we can work and achieve together.
  • Be calm and always professional.

Unleash Your Potential:

  • Strive to get feedback and share all ideas to improve the customer and guest experience.
  • Be curious to help develop yourself and those around you, developing skills, passion, or a hidden talent.

Skills required:

Enthusiasm, efficiency, accuracy in literacy and numeracy, and a lot of common sense

Budget Responsibility: No

Apply now

Location – Penicuik Estate
1 day per week on site (freelance)
Short term contract initially

We are looking for a creative content creator with a love for nature, the outdoors and luxury lifestyle to create scroll stopping content. You will have a proven track record of delivering engaging, socially optimised content from ideation and creation through to final delivery. You will have the ability to combine customer and data insight, with creativity and story-telling.

Key Objectives

  • Create outstanding content – images, video and drone.
  • Have creative input into the content calendar.
  • Create content in line with the content calendar and business objectives.
  • Make clear recommendations on how to support and amplify marketing initiatives through social.
  • Consistently uphold the brand guidelines and ensure all content and promotional materials align.

About you…

  • 1 + years of creating amazing content within the luxury hospitality/lifestyle industry.
  • A love of the outdoors, rain, hail or shine.
  • A creative thinker with hands-on experience creating imagery, video and drone content for brands.
  • Skilled in image and video editing.
  • A proven ability of executing successful social strategies including growth tactics, customer retention, increased engagement and best in class content.
  • Tapped in and passionate about social media content creation, trends, and best practices of an ever-changing industry.
  • Strong design eye and visual storytelling abilities.
  • Hands-on attitude and high attention to detail.

Apply now